By-Laws of the Yavapai Classic Cruisers of Arizona

 

 

Contents:

 

Article I:††† Name of the Organization

 

Article II: Purpose of the Organization

 

Article III: Approval of Financial Obligations

 

Article IV: Membership and Club Dues

 

Article V: †† Form of Government

 

Article VI: Moneys

 

Article VII:Expulsion of Members and Removal of

Elected Officers

 

Article VIII: Amendments

 

Article IX:†† Dissolution of the Yavapai Classic Cruisers

 

Article X:††† Club Representation at Public Events

 

Article XI:†† Car Cruises

 

Article XII:Adoption of these By-Laws

 

Appendix "A"

 

Appendix "B"

 

Appendix "C"

 

Appendix "D"

 

Preamble:

 

** We the undersigned, in order to secure the pleasures and benefits of an association

with persons that own at least one (1) Classic Vehicle that is 25 Years old or

older or who is interested in Classic Vehicles do hereby organize and establish

the Yavapai Classic Cruisers of Arizona, a non-profit organization.

 

Article I: Name of the Organization

 

The name of this organization shall be the Yavapai Classic Cruisers of Arizona.

The letters "YCC" shall hereinafter stand for the Yavapai Classic Cruisers of Arizona.

 

Article II: Purpose of the Organization

 

This organization shall further the education of its members and the public in

Classic Vehicles by:

 

A. Conducting public car shows and cruising events.

 

B. Promoting fun, fellowship and providing the means of exchanging

information between individuals having a common interest in vehicles.

 

C. Promoting vehicle restoration and related activities among its members.

 

††††† D. Appropriately representing YCC at all club sanctioned events.

 

Article III: Approval of Financial Obligations

 

This organization does not contemplate financial gain or profit by any members and is

organized solely for nonprofit purposes. All funding issues related to this organization

shall be decided by a majority vote of a quorum present at a Business Meeting:

 

A quorum at a Business Meeting shall be at least 35% of the voting members

in good standing.

 

A. Material Property:

 

1. Acquiring or disposing of material property in excess of $200.00

shall be voted upon by the membership.

 

2. The club cannot accept financial obligations in excess of the

club's ability to pay from current dues or yearly revenues.

 

B. Ordinary Expenses:

 

1. The limit of $200.00 for ordinary expenditures by a person

designated by the membership is automatically approved on a per item basis.

 

2. The limit of $200 for ordinary expenditures by a person

designated by the membership can be increased to $300.00 on a per item basis when

approved by a majority vote of the membership at a Business Meeting.

 

††††††††††† 3. Pre-approval of ordinary expenditures exceeding $300 (limits are

not applicable to the annual Car Show, Club Picnic and Club Christmas Party) must be

published in the newsletter, special mailings, or electronic mail if applicable, prior

to the next regular business meeting. A majority vote of a quorum present at a Business

Meeting is required for approval, with the expenditure limit set by the membership.

 

C. Car Show, Club Picnic and Club Christmas Party:

 

The annual Car Show, Club Picnic and Club Christmas Party

expenditures will be the responsibility of each committee Chairperson. Proposed

expenditures and monthly expenditures shall be presented to the membership for information

purposes at a Business Meeting. Only club members can attend the Club Picnic or Club Christmas Party.

 

Article IV: Membership and Club Dues

 

** Any person that owns at least one (1) Classic Vehicle that is 25 Years old or older or who is

interested in Classic Vehicles and is willing to abide by the articles of the By-Laws of

this organization shall be qualified for membership in the YCC.

 

Membership in YCC shall be as follows:

 

A. Type of membership:

 

1. There shall be 1-type of membership within the YCC.

2. Membership shall consist of not more than two heads of household

with one 1-vote each and one 1-annual newsletter subscription.

3. Members must be at least 18 years old.

 

B. Application for Membership:

 

**††††††††† 1. Application for membership shall be posted on the club web page and available

at any event attended by club members.

 

2. No application will be accepted unless accompanied by all dues

applicable.

 

**`†††††††† 3. Membership in YCC is not automatically renewed each year. All membership

applications expire on August 31. Existing club members must have an

updated membership application form and dues presented to the Membership

Chairperson by August 31 to retain membership. Application for a new

membership can be accepted anytime or anywhere. NOTE: ACCEPTING FUNDS

(CHECK OR CASH) IS NOT APPROVAL OF MEMBERSHIP.

 

4. Any member that has retained a membership for five (5)

consecutive years and later disposes of all their Classic Vehicles, can apply

for membership each year without owning a Classic Vehicle.

 

C: Membership Committee:

 

1. In June, a Membership Committee shall be formed consisting of the

Secretary, Treasurer, Membership Chairperson and 2-additional volunteer club

members. The Membership Committee shall obtain club expense information from the

Treasurer and using that information shall determine the proper dues level for the

following year. At the July Business Meeting the Membership Committee shall announce

the recommended dues level and a majority vote taken to accept or modify the following

years dues.

 

††††††††††† 2. All membership applications and dues will be submitted for

approval to the Membership Committee before September 10. The Membership Committee

shall review all membership requests and will officially approve or reject each membership

application no later than September 20. If the membership application is rejected, the

Secretary shall issue a letter no later than September 25, to the applicant explaining the

reason for rejection. The applicantís membership fee shall be returned in the same letter.

 

3. A member in good standing shall be any individual accepted for

membership and whose dues have been paid for the current year, there after referred to as "memberĒ.

 

Article V: Form of Government

 

The Government of this organization shall have its power of authority granted by

the voting members of this club. The Officers (if elected) and the Board of Directors (if elected)

receive their respective powers as defined in these By-Laws. Unless specified, majority vote of a

quorum present at a Business Meeting rules.

 

At the August Business Meeting, the membership shall vote to determine the form

of Government to be adopted for the following year by selecting one of the following forms of Government.

 

Prior to voting for the Form of Government (A, or B, or C below), the membership

must determine, by a raise of hands, if there is any interest for electing a President, or

Vice-President, or Secretary, or Treasurer or Board Members.

 

If there is no interest in electing a "Board of Directors", then Option "A" is

not available. If there is no interest in having a President or Vice-President, then Option "B"

is not available and Option "C" is the Form of Government for the following year.

 

A. President, Vice-President, Secretary, Treasurer, 4-member Board of

Directors.

 

B. President, Vice-President, Secretary, Treasurer.

 

C. Secretary, Treasurer, Meeting Leader (new Meeting Leader each month).

 

D. If option "A" is selected, then Appendix "A"-Form of Government is

followed.

 

E. If option "B" is selected, then Appendix "B"-Form of Government is

followed.

 

F. If option "C" is selected, then Appendix "C"-Form of Government is

†††† followed.

 

Article VI: Moneys

 

Moneys shall be kept in a bank account and shall be accessible only by the

President (if elected), Vice-President (if elected), and Treasurer. The President,

Vice-President, and Treasurer can sign checks.

 

If a President or Vice-President is not elected, the Secretary in addition to

the Treasurer will have access to the bank account and can sign checks.

 

Article VII: Expulsion of Members and Removal of Elected Officers

 

Any club member may have their membership revoked by a majority vote at a

Business Meeting for, but not limited to, any of the following reasons:

 

††† A. Non-payment of dues.

 

B. Willful misuse of club property.

 

C. Willful disregard for the safety of others while during club

activities.

 

D. Any member or Officer that willfully disrupts any meeting, club

sanctioned event or activity regardless of purpose or intent.

 

E. Inappropriate displays as defined in Article X of these By-Laws shall

be grounds of expulsion of a club membership per Article VII of these By-Laws.

 

††††† F. Dispensing any information, either written or verbal, concerning any

club member in an attempt to damage their character.

 

G. President (if elected), Vice-President (if elected), Directors

(if elected), Treasurer, Secretary, Membership Chairperson, Newsletter Editor, Committee Chairpersons

may be removed from office or any club member for wrongful conduct while in office by a majority vote

at a Business Meeting. Any club member subject to expulsion must be granted a hearing before the

Board of Directors (if elected).

 

H. If there is no President, Vice-President or Board of Directors, a

member can request a hearing at a Business Meeting. Removal of membership can only be made by a

majority vote at a Business Meeting.

 

Article VIII: Amendments

 

Only the club members shall have invested in them the power to amend these

By-Laws. Several club members may get together to form a committee to develop the amendments. The completed

proposed amendments must be signed by all of the committee members. The member or members proposing the

amendment must present a general description of the proposed amendments to the membership at the next

Business Meeting. Announcement of the proposed amendments must then be published in the next monthís newsletter.

Copies of the amendments shall be sent to club members by special mailing or electronic mail if applicable.

 

Voting upon the amendments in its presented form will take place at the next

business meeting. A vote of 2/3 of a quorum present at a business meeting is required for ratification. If

extensive modifications to the amendment are required, the new amendment must then be published again in the

next monthís newsletter and sent to club members by special mailings or electronic mail if applicable, and

voted upon at the next business meeting.

 

Minor modifications can be approved by the membership at the Business Meeting.

Any amendment so passed shall take effect immediately. Amendments to these By-Laws can be made only once

per year, between the months January and October.

 

Article IX: Dissolution of the Yavapai Classic Cruisers

 

A proposal to dissolve YCC must be discussed at a Business Meeting. If there is

an indication that YCC should be dissolved, a vote of 2/3 of a quorum present at a Business Meeting is

required to start the process.

 

Announcement of the proposal to dissolve YCC must then be published in the

newsletter. Copies of the announcement shall be sent to club members by special mailing, or electronic mail if

applicable, and voted upon at the next Business Meeting. A vote of 2/3 of a quorum present at a Business Meeting

is required for dissolution. This vote shall take effect immediately.

 

When such action is to be taken and after adequately providing for the debts and

obligations of the organization, the remaining assets shall be distributed to an appropriate organization.

The distribution of the funds shall be determined by a vote of 2/3 of the membership at the next Business Meeting.

 

Article X: Club Representation at Public Events

 

During any club-sanctioned function (car shows, parades, cruises, etc.) any

vehicle participating with the Yavapai Classic Cruisers of Arizona shall not display any inappropriate

signs, banners, flags, etc. that do not represent the purpose of the YCC organization as defined in Article II

of these By-Laws or the accepted purpose of the event. The members attending the event shall determine by a

majority vote if the item is inappropriate. Upon agreement, that item must be removed immediately; the item

and/or the offending vehicle must leave the activity.

 

** Only 25 Years old or older vehicles will be allowed where Yavapai Classic Cruisers

participates in parades.

 

Article XI: Car Cruises

 

** During any YCC car cruises, vehicles that are 25 Years old or older shall be located at

the beginning of the line of cars. All vehicles that are newer than 25 Years old shall be located at the end of the line of cars. The cruise leader has the option of driving any year vehicle at the head of the cruise line. Since YCC insurance covers all vehicles and persons while on car cruises, no member or guest shall be under the influence of alcohol or illegal drugs.

 

Article XII: Adoption of these By-Laws

 

 

The following are the committee members who propose the amendments to these

By-Laws

 

 

________________________________††††††††† ________________________________

Gary Frey, Committee Member†††††††††††††† Earl Sundell, Committee Member

 

 

________________________________††††††††† ________________________________

Jeannine Jaeger, Committee Member†††††††† Barbara Sundell, Committee Member

 

 

________________________________††††††††† ________________________________

RuthAnn Kees, Committee Member††††††††††† Noel Urban, Committee Member

 

 

________________________________††††††††† ________________________________

Norm Merrill, Committee Member††††††††††† Marilyn Urban, Committee Member

 

 

________________________________

Cindy Shapiro, Committee Member

 

 

These By-Laws has been amended by a 2/3-majority vote of a quorum present at a

business meeting of the Yavapai Classic Cruisers of Arizona on

October 2, 2008, and hereby revokes any previous Constitution or By-laws.

 

** Minor updates in membership requirements in the Preamble, Article IV, Article X

and Article XI (as indicated by **) were approved by a unanimous vote of 22

club members in attendance at the February 3, 2011 club meeting.

 

APPENDIX "A"

 

All meetings shall be presided over by the President. Approval or disapproval of

the actions of the President and/or Board of Directors requires a majority vote at a Business Meeting.

 

The Officers, Directors, Membership Chairperson, Newsletter Editor, and

Events Coordinator of this organization must be voting members and shall consist of the following:

 

A. President

 

B. Vice-President

 

C. Secretary

 

D. Treasurer

 

E. Four Directors

 

F. Membership Chairperson

 

G. Newsletter Editor

 

††††† H. Events Coordinator

 

The Board of Directors shall consist of the Club Officers and Directors, and

shall recommend to the membership opportunities to further the purpose of this organization.

†††††

Board of Directors Meetings:

 

A. The officers and Board of Directors shall meet at least once every

2-months and shall be conducted as follows:

 

1. Call the meeting to order.

 

2. Reading and vote to approve prior Board of Directors meeting

minutes.

 

3. Reading and vote to approve Treasurer's report.

 

4. Old business.

 

5. New business.

 

6. Adjournment.

 

B. A quorum for a legal meeting of the Board of Directors must consist of

at least 3-elected, not appointed, Officers and at least 3-elected, not appointed, Board Members.

 

C. The Board of Directors meetings are open to all club members. Any

member who attends a meeting cannot sit at the meeting table.

 

Business Meetings:

 

A. Business Meetings shall be held at least monthly, unless suspended on

a per-meeting basis by a majority vote of the membership at the prior meeting. All business meetings

shall be conducted per Appendix "D".

 

B. To conduct orderly business, a member must be recognized by the chair

to discuss an item of business.

 

C. All business shall be conducted according to generally accepted rules

of order.

 

D. A matter requiring a vote carried over into a subsequent meeting will

be given 1st priority over all other orders of business.

 

E. Election of officers and amendment to these By-Laws, or a matter of

expulsion of member/s or removal of Elected Officers will be given 2nd priority over all other

orders of business.

 

Periods of office shall be as follows:

 

A. All officers shall serve a period of 1-year. The previous years

President, Vice-President and Secretary can run for the same position. The term limit of the same

person running for President is 2-years. The previous years Treasurer can run for the Treasurer's

position only if a qualified person designated by the Board of Directors conducts an audit of the

YCC treasury, and the Treasury is found to be in good order. ††††

 

B. All Directors shall serve a period of 2 years, with 2-Directors

being elected each year. The previous years 2-Directors can run for the same position.

 

C. Membership Chairperson, Newsletter Editor and Events Coordinator shall

serve a period of 1-year and they can run for the same position next year.

 

Nominations for elective office shall be as follows:

 

A. The open positions for President, Vice-President, 2-Board of Directors,

Secretary, Treasurer, Membership Chairperson, Newsletter Editor and Events Coordinator shall be

publicized in the September newsletter prior to the October Business Meeting.

 

B. Anyone wishing to run for an open office must contact the Newsletter

Editor prior to September 15 to have his or her name printed in the October newsletter and placed

on the ballot.

 

C. Nominations for all open positions shall be opened at the start of the

elections at the October Business Meeting and nominations will be closed at the start of elections

at the October Business Meeting.

 

††††† D. Once the name of a member running for an open position is published in

the newsletter, a nominee can only remove his or her name from nomination. When a name is removed

from nomination, that name cannot be nominated from the floor at the October Business Meeting.

 

E. Any member may nominate another member for office, provided prior

consent of the nominee has been given. The Membership Chairperson or Treasurer shall validate the

nominees as a member in good standing.

 

F. If there is no nomination for President, the nominee for Vice-President

shall become the nominee for President.

 

G. If there is no nominee for President and Vice-President, then

APPENDIX "C" shall be implemented.

 

Elections shall be conducted as follows:

 

A. Officers, Directors, Membership Chairperson, Newsletter Editor and

Events Coordinator shall be elected by a majority vote at the October Business Meeting. Unopposed

nominees for office may be confirmed by a majority vote, otherwise voting will be by secret ballot

and ballot counting will be by committee. In the case of a tie, there shall be a runoff election of

the said members to determine the election results. The new Officers, Directors, Membership Chairperson,

Newsletter Editor and Events Coordinator will be installed at the completion of the October Business Meeting.

 

††††† B. Only members present at the October Business Meeting can cast a ballot

and since there may be write-in candidates absentee ballots are not permitted.

 

C. Notice of a special or vacancy election shall be printed in the

newsletter prior to said election. A vacancy occurring in any office shall be filled by a majority vote

of a quorum present at the next Business Meeting. The vacancy shall be filled until the normal term of

office expires with the installation of new Officers, Directors, Membership Chairperson, Newsletter Editor a

nd Events Coordinator at the completion of the October Business Meeting.

 

Vacancy of Office:

 

A. If any Officer or Board member is absent from three (3) consecutive

meetings (any combination of Board and Business Meetings), the position shall be declared vacant unless

such absences are excused by the Board.

 

††††† B. An Officer, Director, Membership Chairperson, Newsletter Editor or

Events Coordinator can only remove themselves from office by presenting a letter to all Officers and

Board members. Verbal communication or assumptions from anyone other than person wishing to leave are

not grounds for assumed removal.†††

 

Duties of Elected Officials (Officers, Membership Chairpersons, Newsletter Editor and Event Coordinator):

 

Officers, Directors and committee chairpersons who serve are required to attend

all appropriate meetings when scheduled by the President. When unable to attend, a member may give written

proxy for another member to attend the meeting in his or her place. Only one (1) proxy will be accepted every

six (6) months per individual.

 

A. Duties of the President shall be:

 

1. Preside at all meetings.

 

2. Coordinate the activities of the Board of Directors.

 

3. Call extra meetings as required, temporarily fill vacancies until

the appointment is approved by the membership at the next Business Meeting. Dissolve committees

after their assignments are completed.

 

††††††††††† 4. Participate in all committees.

 

††††††††††† 5. Fill out all necessary paperwork associated with the Presidency

or the Treasurerís position if needed.

 

††††††††††† 6. In the absence of the Treasurer, the President shall execute all

financial transactions authorized by the club.

 

7. The President does not vote on issues, except to break a tie in

voting results.

 

††††††††††† 8. Any club member who has a club related concern should present it

to the President at any time. The club member must present the concern at the next Business Meeting

if the President does not resolve the concern.

 

B. Duties of the Vice-President shall be:

 

1. In case of the President's absence, serve in the place of the

†††† President (under the direction of the President).

 

2. Fill out all necessary paperwork associated with the

Vice-Presidency or the Treasurerís position if needed.

 

C. Duties of the Secretary shall be:

 

1. Keep all official documents and records of the YCC, and perform

other duties delegated by the President.

 

2. Record the minutes of all Business Meetings, Board of Directors

meeting, special meetings, and at the request of any member, read aloud the minutes of the

Business or Board Meeting.

 

D. Duties of the Treasurer shall be:

 

1. Execute all financial transactions authorized by the membership.

 

2. Record all funds received and maintain a record of all bank

transactions. Immediately deposit all funds received.

 

3. Account for all receipts and expenditures and obtain a receipt

for expenditures.

 

4. Report on and post club finances at each Business Meeting.

All transactions shall be reported by category, not by the person who spent the funds.

 

††††††††††† 5. Fill out all necessary paperwork associated with the Treasurerís

†††††††††††††††† position.

 

E. Duties of the Directors shall be:

 

1. To attend all Board Meetings and assist the President in carrying

out Club activities.

††††††††††† 2. Any club member who has a club related concern must present it to

any Board Member or President at any time. If presented to a Board Member, the Board Member must

present that concern to the President within 1-week. The Board of Directors will determine if the

concern is appropriate to submit to the membership. If deemed appropriate, the club member must

present the concern at the next Business Meeting.

 

F. Duties of the Membership Chairperson shall be:

 

1. All memberships expire on August 31, and new or updated

membership forms with dues must be collected from each member. The Membership Chairperson shall

give the dues to the Treasurer who shall immediately deposit the funds. The Membership Chairperson

must present all membership forms to the Membership Committee for approval before September 10. Once

approved, the Membership Chairperson must give a copy of the membership forms to the Secretary and

Newsletter Editor. NOTE: ACCEPTING FUNDS (CHECK OR CASH) IS NOT APPROVAL OF MEMBERSHIP.

 

2. Maintain an up-to-date roster of the members and provide each

member a complete club roster by October 1. Future new member information shall be published in the

newsletter as dues are received.

†††††

G. Duties of the Newsletter Editor shall be:

†††††

1. Receive articles, pictures, events listings, etc. and construct

the newsletter. The Editor determines which items to publish.

 

2. The minutes of all Officers meetings, the club Business meeting

and all Board of Directors meetings must be publish in the monthly Newsletter.

 

3. Publish and mail newsletters to the members that are not able to

receive the newsletter by electronic mail.†††††

 

4. Maintain 2-printers and purchase supplies as necessary.

 

H. Duties of the Events Coordinator shall be:

†††††

1. Request, receive and evaluate suggested events from club members.

 

2. Develop and update, as necessary, a yearly events schedule that

includes, but not limited to:

a) Club meeting dates

b) Club car cruises and club picnic cruises

c) Club "host" car cruises

d) Club yearly Car Show

e) Club yearly Christmas Party

f) Events for other clubs (cruises and car shows)

 

3. Pass the information along to the Newsletter Editor and web page

manager as needed to keep the membership updated with changes.

 

Duties of the Property Chairperson (volunteer position) shall be:

 

The Property Chairperson shall conduct an annual inventory of all

club property, and present it to the membership at the October Business Meeting.

 

APPENDIX "B"

 

All meetings shall be presided over by the President. Approval or disapproval of

the actions of the President requires a majority vote at a Business Meeting.

 

The Officers, Membership Chairperson, Newsletter Editor, Events Coordinator of

this organization must be voting members and shall consist of the following:

 

A. President

 

B. Vice-President

 

C. Secretary

 

D. Treasurer

 

E. Membership Chairperson

 

F. Newsletter Editor

 

G. Events Coordinator

 

The Officers shall recommend to the membership opportunities to further the

purpose of this organization.

 

Business Meetings:

 

A. Business Meetings shall be held at least monthly, unless suspended on

a per-meeting basis by a majority vote of the membership at the prior meeting. Business Meeting shall be

conducted per Appendix "D":

 

B. To conduct orderly business, a member must be recognized by the chair

to discuss an item of business.

 

C. All business shall be conducted according to generally accepted rules

of order.

 

D. A matter requiring a vote carried over into a subsequent meeting will

be given 1st priority over all other orders of business.

 

E. Election of officers and amendment to these By-Laws, or a matter of

expulsion of member/s or removal of Officers will be given 2nd priority over all other orders of business.

 

Periods of office:

 

A. All officers shall serve a period of 1-year. The previous years

President, Vice-President and Secretary can run for the same position. The term limit of the same person

running for President is 2-years. The previous years Treasurer can run for the Treasurer's position only

if a qualified person designated by the President conducts an audit of the YCC treasury, and the Treasury

is found to be in good order. †††††

 

B. Membership Chairperson and Newsletter Editor and Events Coordinator

shall serve a period of 1-year and they can run for the same position.

 

Nominations for elective office shall be as follows:

 

A. The open positions for President, Vice-President, Secretary, Treasurer,

Membership Chairperson, Newsletter Editor and Events Coordinator shall be publicized in the September

newsletter prior to the October Business Meeting.

 

B. Anyone wishing to run for an open office must contact the Newsletter

Editor prior to September 15 to have his or her name printed in the October newsletter and placed on the ballot.

 

C. Nominations for all open positions shall be opened at the start of the

elections at the October Business Meeting and nominations will be closed at the start of elections at the

October Business Meeting.

 

††††† D. Once the name of a member running for an open position is published in

the newsletter, a nominee can only remove his or her name from nomination. When a name is removed from

nomination, that name cannot be nominated from the floor at the October Business Meeting.

 

E. Any member may nominate another member for office, provided prior

consent of the nominee has been given. The Membership Chairperson or Treasurer shall validate the nominees

as a member in good standing.

 

F. If there is no nomination for President, the nominee for Vice-President

shall become the nominee for President.

 

G. If there is no nominee for President and Vice-President, then

APPENDIX "C" shall be implemented.

 

Elections shall be conducted as follows:

 

A. Officers, Membership Chairperson, Newsletter Editor and Events

Coordinator shall be elected by a majority vote at the October Business Meeting. Unopposed nominees for

office may be confirmed by a majority vote, otherwise voting will be by secret ballot and ballot counting

will be by committee. In the case of a tie, there shall be a runoff election of the said members to

determine the election results. The new Officers, Membership Chairperson, Newsletter Editor and Events

Coordinator will be installed at the completion of the October Business Meeting.

 

††††† B. Only members present at the October Business Meeting can cast a ballot

and since there may be write-in candidates absentee ballots are not permitted.

 

C. Notice of a special or vacancy election shall be printed in the

newsletter prior to said election. A vacancy occurring in any office shall be filled by a majority vote

of a quorum present at the next Business Meeting. The vacancy shall be filled until the normal term of

office expires with the installation of new Officers, Membership Chairperson, Newsletter Editor and Events

Coordinator at the completion of the October Business Meeting.

 

Vacancy of Office:

 

A. If any Officer is absent from 3-consecutive meetings the position shall

be declared vacant unless the President excuses such absences.

 

††††† B. An Officer, Membership Chairperson, Newsletter Editor or Events

Coordinator can only remove themselves from office by presenting a letter to all officers. Verbal

communication or assumptions from anyone other than person wishing to leave, is not grounds for assumed removal.†††

 

Duties of Elected Officials (Membership Chairperson, Newsletter Editor, and Events Coordinator):

 

Officers and committee chairpersons who serve are required to attend all

appropriate meetings when scheduled by the President. When unable to attend, a member may give written proxy for

another member to attend the meeting in his or her place. Only one (1) proxy will be accepted every 6-months per individual.

 

A. Duties of the President shall be:

 

1. Preside at all meetings.

 

2. Coordinate club activities.

 

3. Call extra meetings as required, temporarily fill vacancies until

the appointment is approved by the membership at the next business meeting. Dissolve committees

after their assignments are completed.

 

††††††††††† 4. Participate in all committees.

 

††††††††††† 5. Fill out all necessary paperwork associated with the Presidency

or the Treasurerís position if needed.

 

††††††††††† 6. In the absence of the Treasurer, the President shall execute all

financial transactions authorized by the club.

 

7. The President does not vote on issues, except to break a tie in

voting results.

 

††††††††††† 8. Any club member who has a club related concern should present it

to the President at any time. The club member must present the concern at the next business meeting

if the President has not resolved the concern.

 

B. Duties of the Vice President shall be:

 

1. In case of the President's absence, serve in the place of the

President (under the direction of the President).

 

2. Fill out all necessary paperwork associated with the

Vice-Presidency or the Treasurerís position if needed.

 

C. Duties of the Secretary shall be:

 

1. Keep all official documents and records of the YCC, and perform

other duties delegated by the President.

 

2. Record the minutes of all business meeting, special meetings,

and at the request of any member, read aloud the minutes of the Business Meeting.

 

D. Duties of the Treasurer shall be:

 

1. Execute all financial transactions authorized by the membership.

 

2. Record all funds received and maintain a record of all bank

transactions. Immediately deposit all funds received

 

3. Account for all receipts and expenditures and is required to

obtain a receipt for expenditures.

 

4. Report on and post club finances at each regular business

meeting. All transactions shall be reported by category, not by the person who spent the funds.

 

††††††††††† 5. Fill out all necessary paperwork associated with the

Treasurerís position.

 

E. Duties of the Membership Chairperson shall be:

 

1. All memberships expire on August 31, and new or updated

membership forms with dues must be collected from each member. The Membership chairperson shall give

the dues to the Treasurer who shall immediately deposit the funds. The Membership Chairperson must present

all membership forms to the Membership Committee for approval before September 10. Once approved, the

Membership Chairperson must give a copy of the membership forms to the Secretary and Newsletter Editor.

NOTE: ACCEPTING FUNDS (CHECK OR CASH) IS NOT APPROVAL OF MEMBERSHIP.

 

2. Maintain an up-to-date roster of the members and provide each

member a complete club roster by October 1. Future new member information shall be published in the

newsletter as dues are received.

†††††

F. Duties of the Newsletter Editor shall be:

†††††

1. Receive articles, pictures, events listings, etc. and construct

the newsletter. The Editor determines which items to publish.

 

2. The minutes of all Officers meetings and club Business

meetings must be publish in the monthly Newsletter.

 

3. Publish and mail newsletters to the members that are not able to

receive the newsletter by electronic mail.†††††

 

4. Maintain 2-printers and purchase supplies as necessary.

 

G. Duties of the Events Coordinator shall be:

†††††

1. Request, receive and evaluate suggested events from club members.

 

2. Develop and update, as necessary, a yearly events schedule that

includes, but not limited to:

a) Club meeting dates

b) Club car cruises and club picnic cruises

c) Club "host" car cruises

d) Club yearly Car Show

e) Club yearly Christmas Party

f) Events for other clubs (cruises and car shows)

 

††††††††††† 3. Pass the information along to the Newsletter Editor and

web page manager as needed to keep the membership updated with changes.

 

Duties of the Property Chairperson (volunteer position) shall be:

 

The Property Chairperson shall conduct an annual inventory of all

club property, and present it at the October Business Meeting.

 

APPENDIX "C"

 

All meetings shall be presided over by the Meeting Leader who has volunteered at

the previous business meeting. Approval or disapproval of the actions of the Meeting Leader requires a

majority vote at a Business Meeting.

 

The Officers, Membership Chairperson, Newsletter Chairperson and Events

Coordinator of this organization must be voting members, and shall consist of the following:

 

A. Secretary

 

B. Treasurer

 

C. Membership Chairperson

 

D. Newsletter Editor

 

††††† E. Events Coordinator

 

Business meeting:

 

A. Business meetings shall be held at least monthly, unless suspended on

a per-meeting basis by a majority vote of the membership at the prior meeting. Business meeting

shall be conducted per Appendix "D":

 

B. To conduct orderly business, a member must be recognized by the chair

to discuss an item of business.

 

C. All business shall be conducted according to generally accepted rules

of order.

 

D. A matter requiring a vote carried over into a subsequent meeting will

be given 1st priority over all other orders of business.

 

E. Election of officers and amendment to these By-Laws, or a matter of

expulsion or impeachment will be given 2nd priority over all other orders of business.

 

Periods of office shall be as follows:

 

A. The Secretary and Treasurer shall serve a period of 1-year. The

previous year's Secretary can run for the same position. The previous year's Treasurer can run for

the Treasurer's position only if a qualified person designated by the Secretary or the membership

conducts an audit of the YCC Treasury, and the Treasury is found to be in good order. †††

 

B. Membership Chairperson, Newsletter Editor and Events Coordinator shall

serve a period of 1-year and then can run for the same position.

 

Nominations for elective office shall be as follows:

 

A. The open positions for Secretary, Treasurer, Membership Chairperson,

Newsletter Editor and Events Coordinator shall be publicized in the September newsletter prior to

the October Business Meeting.

 

B. Anyone wishing to run for an open office must contact the Newsletter

Editor prior to September 15 to have his or her name printed in the October newsletter and placed

on the ballot.

 

C. Nominations for all open positions shall be opened at the start of the

elections at the October Business Meeting and nominations will be closed at the start of elections

at the October Business Meeting.

 

††††† D. Once the name of a member running for an open position is published in

the newsletter, a nominee can only remove his or her name from nomination. When a name is removed from

nomination, that name cannot be nominated from the floor at the October Business Meeting.

 

E. Any member may nominate another member for office, provided prior

consent of the nominee has been given. The Membership Chairperson or Treasurer shall validate the nominees

as a member in good standing.

 

Elections shall be conducted as follows:

 

A. Secretary, Treasurer, Membership Chairperson, Newsletter Editor and

Events Coordinator shall be elected by a majority vote at the October Business Meeting. Unopposed nominees

for office may be confirmed by a majority vote, otherwise voting will be by secret ballot and ballot

counting will be by committee. In the case of a tie, there shall be a runoff election of the said members

to determine the election results. The new Officers, Membership Chairperson, Newsletter Editor and

Events Coordinator will be installed at the completion of the October Business Meeting.

 

††††† B. Only members present at the October Business Meeting can cast a ballot

and since there may be write-in candidates absentee ballots are not permitted.

 

C. Notice of a special or vacancy election shall be printed in the

newsletter prior to said election. A vacancy occurring in any office shall be filled by a majority vote

of a quorum present at the next Business Meeting. The vacancy shall be filled until the normal term of

office expires with the installation of new officers, Membership Chairperson, Newsletter Editor and

Events Coordinator at the completion of the October Business Meeting.

 

Vacancy of Office:

 

A. If any Officer is absent from 3-consecutive Business Meetings,

the position shall be declared vacant unless the Membership excuses such absences.

 

††††† B. An Officer, Membership Chairperson, Newsletter Editor or Events

Coordinator can only remove themselves from office by presenting a letter to all Officers. Verbal

communication or assumptions from anyone other than person wishing to leave, is not grounds for assumed removal.†††

 

Duties of the Officers:

 

Officers and committee chairpersons who serve are required to attend all

appropriate meetings. When unable to attend, a member may give written proxy for another member to attend the

meeting in his or her place. Only one (1) proxy will be accepted every six (6) months per individual.

 

A. Duties of the Secretary shall be:

 

1. Keep all official documents and records of the YCC.

 

2. Record the minutes of all Business Meetings, special

meetings, and at the request of any member, read aloud the minutes of the Business Meeting.†††††††††

 

3. The Secretary is required to attend all appropriate meetings as

needed.

 

††††††††††† 4. Any club member who has a club related concern must present it to

the Secretary at any time. The club member must present the concern at the next Business Meeting.

 

B. Duties of the Treasurer shall be:

 

1. Execute all financial transactions authorized by the membership.

 

2. Record all funds received and maintain a record of all bank

transactions. Immediately deposit all funds received.

 

3. Account for all receipts and expenditures and is required to

obtain a receipt for expenditures.

 

4. Report on and post club finances at each Business Meeting.

All transactions shall be reported by category, not by the person who spent the funds.

 

5. Fill out all necessary paperwork associated with the Treasurerís

position.

 

††††††††††† 6. In the absence of the Treasurer, the Secretary shall execute all

financial transactions authorized by the club.

 

C. Duties of the Membership Chairperson shall be:

 

1. All memberships expire on August 31, and new or updated

membership forms with dues must be collected from each member. The Membership chairperson shall

give the dues to the Treasurer who shall immediately deposit the funds. The Membership Chairperson

must present all membership forms to the Membership Committee for approval before September 10. Once

approved, the Membership Chairperson must give a copy of the membership forms to the Secretary and

Newsletter Editor. NOTE: ACCEPTING FUNDS (CHECK OR CASH) IS NOT APPROVAL OF MEMBERSHIP.

 

2. Maintain an up-to-date roster of the members and provide each

member a complete club roster by October 1. Future new member information shall be published in the

newsletter as dues are received.

†††††

D. Duties of the Newsletter Editor shall be:

†††††

1. Receive articles, pictures, events listings, etc. and construct

the newsletter. The Editor determines which items to publish.

 

2. The minutes of all meetings and club Business meetings must be

publish in the monthly Newsletter.

 

3. Publish and mail newsletters to the members that are not able to

receive the newsletter by electronic mail.†††††

 

4. Maintain 2-printers and purchase supplies as necessary.

 

E. Duties of the Events Coordinator shall be:

†††††

1. Request, receive and evaluate suggested events from club members.

 

2. Develop and update, as necessary, a yearly events schedule that

includes, but not limited to:

a) Club meeting dates

b) Club car cruises and club picnic cruises

c) Club "host" car cruises

d) Club yearly Car Show

e) Club yearly Christmas Party

f) Events for other clubs (cruises and car shows)

 

††††††††††† 3. Pass the information along to the Newsletter Editor and web page

manager as needed to keep the membership updated with changes.

†††††

Duties of the Property Chairperson are as follows (volunteer position):

 

The Property Chairperson shall conduct an annual inventory of all club

property, and present it at the October Business Meeting.

 

 

APPENDIX "D"

 

General Meeting Order of Business

 

 

1) Meeting leader starts the meeting at 6:30PM.

 

2) Call for jokes...(Limit: 2-total jokes, 1-per person)

 

3) Acknowledge new members and/or visitors.

 

4) Call for approval of the meeting minutes as written in the Newsletter:

(Call for motion to approve minutes in the Newsletter, 2nd, vote).

 

5) Call for a Treasurers report:

(Call for motion to approve Treasurers Report, 2nd, vote).

 

6) Call for Events information.

 

7) Call for any old business (Car show if required) to take care of?

(Please raise your hand to be recognized)

 

8) Call for any new business that anyone needs to bring up?

(Please raise your hand to be recognized)

 

9) Does anyone have something to sell?

 

10) Read the names of the persons for the next meeting refreshments:

††††††††† A) Beverages

B) Snacks

 

11) Call for reading of the lucky 50/50 winning ticket number.

 

12) Vote to close meeting.

(Call for motion to adjourn the meeting, 2nd, vote).